27-106 Agenda and Meetings Management Systems (Request for Proposal)

Description: Provide a comprehensive agenda and meetings management system (AMMS), together with implementation, configuration, integration, data migration, training, hosting, maintenance, support, and related professional services. The city seeks an integrated, configurable, accessible, secure, and user-friendly solution that supports internal agenda-item workflows; creation and publication of agendas, packets, staff reports, and minutes; live meeting administration; electronic voting; video streaming and archiving; and transparent public access to meeting information. The city prefers a cloud-hosted solution and expects the proposed system to scale to additional boards, committees, meeting rooms, and users without unnecessary cost or administrative burden. Proposers should clearly identify included functionality, optional enhancements, required third-party products, assumptions, dependencies, and all one-time and recurring costs.