The City of Fairfax is soliciting bids to establish as-needed term contracts for grounds maintenance, mowing, landscaping, and snow removal at municipal properties. Work includes routine lawn care and seasonal mowing, landscape upkeep, and emergency snow clearance; the City may make multiple awards, especially for snow-removal work. Bidders must submit pricing using the required forms, and bids are due November 6, 2026.
The City of Fairfax seeks a term contract with a mobile welding-services provider for repairs, fabrication, and inspection services for the City’s fleet department. The contract is intended to provide those services as needed. Bidders must submit pricing using Attachment 2, QQ 129620 Bid Submission Form.
The City of Fairfax is seeking a qualified contractor to conduct a comprehensive ADA Title II self-evaluation of public-facing infrastructure, including facilities, parks, parking facilities, and public rights-of-way. The contractor will develop a prioritized ADA Transition Plan identifying corrective actions, an implementation schedule, and cost estimates for remediation. The one-year contract includes three one-year renewal options, and proposers must have at least five years of relevant public-entity experience with a CASp-certified or equivalent staff member.
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
136055
Employee FTE
Full-time equivalent employees.
412
Population
Population size to gauge opportunity scale.
26,772
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:Deprioritize; policy exists but not used. Compete via Virginia eVA for anything over $7,500—register, set alerts, and respond to solicitations. Expect to be directed back to eVA competition.
Coops:OMNIA Partners and NASPO ValuePoint are accessible; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Fairfax (VA):Sole source policy exists, but there’s no evidence it is used. Deprioritize this path; the city mandates competitive procurement via Virginia eVA for requirements over $7,500.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
There is no evidence that City of Fairfax uses cooperative purchasing today.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Fairfax
City of Fairfax School Board Regular Meeting
Date: Oct 6, 2025Type: Meeting mention
The board received a student representative report covering various school events, sports activities, and school-specific updates. An update was provided on the superintendent selection process, alongside a presentation of the proposed FY2027-FY2031 Capital Improvement Plan. The Fairfax Academy presented on its new programs and career-ready course offerings. Additionally, the board approved a resolution establishing the Assistant Superintendent position as full-time. Discussions included support for the high school football team and project completion updates regarding school facility security vestibules and landscaping.
City of Fairfax Council Special Meeting
Date: Oct 6, 2026Type: Meeting mention
The Council held a special meeting to discuss several administrative and operational items. Key discussion topics included the approval of remote participation by Councilmembers, a review of future meeting topics, and an update on transportation projects. Additionally, the Council engaged in discussions regarding the modification of the Residential Permit Parking District Ordinance, Virginia Department of Transportation Urban Maintenance Payments, potential amendments to the Zoning Ordinance related to adopted Small Area Plans, and the Fiscal Year 2027 Fall Supplemental Appropriations.
Key Contacts
Public-sector contacts connected to City of Fairfax.
Who manages procurement and purchasing for the City of Fairfax?
The City of Fairfax Procurement Department manages purchasing, and the City Purchasing Agent is the authorized procurement officer. The city operates under a Council–Manager government with a City Manager overseeing operations. For vendor inquiries email procurement@fairfaxva.gov or see the department webpage for contact details.
Where does the City of Fairfax post bids and RFPs?
City of Fairfax posts solicitations on its Current Solicitations page (fairfaxva.gov) and on the Commonwealth of Virginia eVA portal; the city states opportunities are posted on both platforms. Vendors should monitor both sites and maintain active eVA registration to submit bids.
How do vendors complete vendor registration with the City of Fairfax?
Vendors register through the Commonwealth of Virginia eVA portal (eva.virginia.gov) to do business with the City of Fairfax. Register a business profile, select relevant commodity codes, keep status active to submit bids, and optionally email a capability statement to procurement@fairfaxva.gov.
Native sync to Salesforce & HubSpot
City Council Work Session
Date: Oct 6, 2026Type: Meeting mention
The City Council meeting included the approval of remote participation for a council member and a review of future agenda topics scheduled through the end of the calendar year, including various appropriations, project acquisitions, and tax exemptions. The council also deliberated on establishing a formal framework for providing City services and support for third-party events, such as candidate forums. Additionally, the council requested a financial analysis regarding a proposed charitable real estate tax exemption and discussed modifying the operations plan for the Lamb Center to provide expanded shelter coverage for unsheltered populations during extreme weather events.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Fairfax meetings, strategic plans, and budget discussions before the public bid appears.
Does the City of Fairfax use cooperative purchasing or piggyback contracts?
The City of Fairfax Purchasing Resolution authorizes cooperative and piggyback purchasing. The city may purchase from other public-body contracts including Metropolitan Washington Council of Governments (MWCOG) agreements, Virginia Sheriffs' Association contracts, or any Commonwealth of Virginia authority even if Fairfax City did not participate in the original solicitation.
What procurement requirements does the City of Fairfax publish for vendors?
City of Fairfax requires a signed contract and a Certificate of Insurance at contract execution; performance or payment bonds and IRS Form W‑9 are required when applicable. Vendors must review each solicitation for additional, solicitation‑specific insurance, bond, or form requirements.
Where can vendors find procurement policies and standard terms for the City of Fairfax?
The City of Fairfax Purchasing Resolution is the primary procurement policy and sets bid thresholds, award rules, and protest procedures. It details award rules and requires written bid protests to the City Purchasing Agent within ten days of award or announcement.
What supplier diversity or local vendor preference programs does the City of Fairfax use?
The City of Fairfax recognizes Virginia Department of Small Business and Supplier Diversity (SBSD) certifications, including SWaM, and has no general set‑aside preference. Its Certified Local Microbusiness program allows non‑competitive orders up to $25,000 for qualifying Fairfax City businesses meeting location, size, and SBSD certification criteria.
