Waste & Recycling Software RFPs, Pre-RFP Signals and Bid Opportunities
See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.
- City leadership identified the current Incode software as inadequate, citing excessive manual processes and poor integration across code enforcement, finance, and public works.
- Staff have selected a 31-module Government Pilot system to replace Incode, with a follow-up meeting scheduled for next week to advance the recommendation.
- Officials highlighted $3 million in outstanding fines not being collected due to workflow bottlenecks between code enforcement, finance, and public works.
- Council members requested public works representation in evaluation meetings and emphasized the need for the new system to integrate with Incode and…
- The commission held a June 23rd work session on recycling's future, inviting Waste Connections to discuss contamination and sorting, with no decision made that evening.
- Staff proposed seeking a new solid waste contract bid, whether competitively or via piggyback, and launching a sticker and tagging enforcement program, pending commission approval.
- The city's current recycling contract with Waste Connections runs through December 31, 2026, and while contamination is average, short-term rentals are flagged as a problem area.
- The commission discussed adding a penalty fee for rejected recycling carts, mirroring existing fines for early…
- Costa Mesa Sanitary District is planning to expand ArcGIS, Cityworks, and Trimble Unity into solid waste to track missed collections, contamination, scavenging, and code enforcement.
- The district hired ESRI for a geospatial strategy, spent $24,610, and is soliciting consultant proposals to implement first-year tasks.
- Staff proposes a GIS Analyst position with a salary range of $110,209–$133,960 and technology costs of about $241,000 annually for licenses and maintenance.
- The district wants in-house capabilities to track customer complaints, missed pickups, contamination, and cart locations, currently relying on a contractor database.
- Council approved extending the non-competitive procurement with Hexagon to consolidate 11 enterprise asset management systems into one for Public Works, a project spanning five years.
- Council approved $650,000 in 2026 and $2.3M in Q1 2027 from the Tax Stabilization Reserve to continue the enterprise asset management consolidation until the 2027 budget process.
- General Issues Committee referred the enterprise asset management update to Council, demanding details on cost variances, project delays, procurement standardization, and organizational impacts.
- A by-law amendment was on the agenda to update the City's waste management…
- Council questioned why 49 of 57 public works complaints remained open, prompting staff to acknowledge the request-for-service system is not user-friendly and not representative of current status.
- Staff reported about 300 open public operations complaints, many duplicates, with manual tracking and closure, and said they are working through them oldest-first to get a better snapshot.
- Staff explained they are calling complainants directly to prevent complaints from going into a 'black hole,' but acknowledged the system still needs improvement.
- Council members noted they saw a Catalyst product at FCM that would let citizens check…
- Waste Management implemented a 60-day Service Commitment and Performance Improvement Plan from July 16 to September 14, 2026, targeting service reliability and communication. Resident complaint logs documented dozens of missed yard waste and garbage pickups between June and September 2026, including multiple occurrences on the same scheduled dates. The Village Board agenda for September 28, 2026 includes a discussion and possible action on Waste Management refuse and recycling services. The September 14, 2026 Board minutes show the refuse and recycling item was tabled to the next meeting, leaving next steps open.
- City leadership identified the current Incode software as inadequate, citing excessive manual processes and poor integration across code enforcement, finance, and public works.
- Staff have selected a 31-module Government Pilot system to replace Incode, with a follow-up meeting scheduled for next week to advance the recommendation.
- Officials highlighted $3 million in outstanding fines not being collected due to workflow bottlenecks between code enforcement, finance, and public works.
- Council members requested public works representation in evaluation meetings and emphasized the need for the new system to integrate with Incode and reduce manual work.
- A final purchase decision and budget approval from council are still pending, with the recommendation expected after the upcoming Zoom meeting.
How to use pre-RFP signals
1. Shape the requirement
When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.
2. Time your outreach
Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.
3. Arm your SDRs
Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.
FAQs
What is a pre-RFP signal for waste & recycling software?
A pre-RFP signal is a public-record indicator that a buyer is moving toward a waste & recycling software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.
How early does Starbridge detect waste & recycling software demand?
Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.
What sources does Starbridge monitor?
Get your 10 highest-intent accounts
Share your ICP and we will surface 10 ready-to-buy accounts using buying signals, competitor contracts, and procurement activity for free.
- The commission held a June 23rd work session on recycling's future, inviting Waste Connections to discuss contamination and sorting, with no decision made that evening.
- Staff proposed seeking a new solid waste contract bid, whether competitively or via piggyback, and launching a sticker and tagging enforcement program, pending commission approval.
- The city's current recycling contract with Waste Connections runs through December 31, 2026, and while contamination is average, short-term rentals are flagged as a problem area.
- The commission discussed adding a penalty fee for rejected recycling carts, mirroring existing fines for early or late garbage cart placement.
- Waste Connections invited the commission and staff to tour its material recovery facility, leaving the bid process and enforcement details open for further consideration.
- Costa Mesa Sanitary District is planning to expand ArcGIS, Cityworks, and Trimble Unity into solid waste to track missed collections, contamination, scavenging, and code enforcement.
- The district hired ESRI for a geospatial strategy, spent $24,610, and is soliciting consultant proposals to implement first-year tasks.
- Staff proposes a GIS Analyst position with a salary range of $110,209–$133,960 and technology costs of about $241,000 annually for licenses and maintenance.
- The district wants in-house capabilities to track customer complaints, missed pickups, contamination, and cart locations, currently relying on a contractor database.
- The Board has not yet approved the new positions or technology budget; staff recommends approval and will report back with job descriptions and costs.
- A $50,000 implementation consultant cost is recommended but not yet budgeted, pending inclusion in the 2026 Sewer Rate Study.
- Council approved extending the non-competitive procurement with Hexagon to consolidate 11 enterprise asset management systems into one for Public Works, a project spanning five years.
- Council approved $650,000 in 2026 and $2.3M in Q1 2027 from the Tax Stabilization Reserve to continue the enterprise asset management consolidation until the 2027 budget process.
- General Issues Committee referred the enterprise asset management update to Council, demanding details on cost variances, project delays, procurement standardization, and organizational impacts.
- A by-law amendment was on the agenda to update the City's waste management regulations, reflecting operational changes to collection services and diversion requirements.
- Public Works awarded a $6.55M contract for wastewater treatment plant upgrades, showing active capital investment in environmental services but not directly in waste collection software.
Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.
Do I have to talk to sales to get the waste & recycling software report?
No. Enter your work email and the report is sent within minutes. A demo is optional.
What's in the free waste & recycling software report?
Ranked buyers with active waste & recycling software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.
How accurate are Starbridge's buyer contacts?
Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.
