Utility Operations Software RFPs, Pre-RFP Signals and Bid Opportunities
See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.
- The City of Evans is actively soliciting proposals for a Water Master Plan under RFP #FY26-009 to guide 20-year infrastructure investment decisions, with consultant evaluation underway.
- The RFP explicitly notes the city lacks a hydraulic modeling software platform and has limited SCADA data on the non-potable system, highlighting operational visibility gaps.
- The scope includes developing calibrated hydraulic models, pressure zone analysis, and a prioritized Capital Improvement Program for potable and non-potable systems.
- The city plans to explore transitioning unmetered and flat-rate non-potable customers to smart meters, signaling…
- The Palatka Commission acknowledged the water plant is in urgent need of work, with storage tanks offline and the filtration system not fully online until piping is complete.
- Commissioners and staff detailed that the SCADA monitoring system is not fully implemented, forcing reliance on a combined manual and computerized process to manage the system.
- A preliminary estimate put needed work at roughly $1 million for the computer/SCADA side and $500,000 for tank-related capacity, with a $4.3 million utility reserve identified as a potential funding source.
- The commission is drawing a 'line in the sand,' pausing new annexation and…
- Clarksburg City Council is evaluating Gov Pilot to replace its code enforcement system, which staff say is not working due to excessive manual work.
- Staff identified the code-to-finance-to-public works communication triangle as the biggest operational bottleneck, requiring manual data entry and multiple system checks.
- Council members voiced concerns about the current system's lack of GIS integration and the over-year delay for an Incode online payment module.
- A follow-up Zoom meeting is scheduled for next week, with a council member planning to attend, and the purchase decision is still pending.
- The Groves City Council is deliberating a $12.4 million Schneider Electric contract to upgrade wastewater treatment reliability and wet-weather flow management, with approval scheduled for September 28, 2026.
- Central SCADA integration is required for the proposed operating sequence, but this work is explicitly set to be procured through a separate, unpriced City contract.
- City Manager Kevin Carruth's memo notes remaining negotiations on pricing, schedules, and the separate SCADA contract, with staff to recommend action once settled.
- The project timeline targets equipment ordering by December 7, 2026, construction mobilization on…
- Rolling Meadows' FY2027-2031 capital plan allocates $150,000 to purchase and implement a new SCADA program, replacing obsolete 1994 pumping-station instrumentation.
- Public Works staff plan to work with IT to verify the new SCADA software meets security needs, intending to proceed with the upgrade in 2027.
- The plan budgets $1,010,000 to transition from Tyler EAM to OpenGov for asset management, field work orders, and a 311 system, modernizing public works operations.
- Over $2.1 million is budgeted for sanitary sewer pipe rehabilitation and storm sewer lining, reflecting aging infrastructure needs.
- The Director of Public Works requested $225,000 for a mapping and asset management system software to upgrade the town's GIS for the sewer system, following successful interactive GIS for water and stormwater.
- The committee discussed splitting the large asset management and sewer GIS request into two capital requests, indicating active planning and a willingness to adapt the proposal.
- Identified operational needs include upgrading SCADA-related mission control units, replacing 30-year-old flow meters, and repairing a non-functional aeration tank with broken diffusers.
- The DPW is also planning a comprehensive wastewater management…
- The West Valley Water District board approved Resolution No. 2026-15, adopting the SCADA Master Plan that outlines a $450,000 radio infrastructure replacement and a $375,000 HQ core infrastructure upgrade.
- The Master Plan identifies the HQ system's legacy Wonderware InTouch with no redundancy versus the OPR facility's AVEVA System Platform, creating operational inefficiencies, increased maintenance, and inconsistent cybersecurity controls.
- A $200,000 project is planned to migrate the HQ SCADA from Wonderware InTouch to AVEVA System Platform, aligning with the OPR facility and improving supportability.
- The District's own needs assessment cites manual Excel-based state reporting as error-prone and seeks a unified reporting platform to combine SCADA data and manually collected data for streamlined compliance.
- A $48,000 mid-term project will reassess cybersecurity controls, and a $60,000 project will create SCADA application standards, though implementation vendors for these projects remain to be selected.
How to use pre-RFP signals
1. Shape the requirement
When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.
2. Time your outreach
Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.
3. Arm your SDRs
Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.
FAQs
What is a pre-RFP signal for utility operations software?
A pre-RFP signal is a public-record indicator that a buyer is moving toward a utility operations software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.
How early does Starbridge detect utility operations software demand?
Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.
What sources does Starbridge monitor?
Get your 10 highest-intent accounts
Share your ICP and we will surface 10 ready-to-buy accounts using buying signals, competitor contracts, and procurement activity for free.
- The West Valley Water District Board formally adopted the SCADA Master Plan via Resolution 2026-15, authorizing the General Manager to implement its modernization roadmap.
- The plan identifies critical operational gaps, including legacy Tesco PLCs, an unreliable Wonderware InTouch system at HQ, and insufficient cybersecurity controls.
- A prioritized project list with estimated costs was approved, including a $200,000 migration to AVEVA System Platform, a $450,000 radio upgrade, and a $375,000 core infrastructure overhaul.
- The District's state regulatory reporting is manual, relying on Excel and the Wonderware Historian, with a goal to unify reporting under a single platform.
- The District faces an ADA Title II compliance deadline of April 26, 2028, and is developing a plan to address accessibility deficiencies.
- Vendors for these projects have not yet been selected, and staff is also reviewing seven proposals for the IT Master Plan RFP.
- The City of Evans is actively soliciting proposals for a Water Master Plan under RFP #FY26-009 to guide 20-year infrastructure investment decisions, with consultant evaluation underway.
- The RFP explicitly notes the city lacks a hydraulic modeling software platform and has limited SCADA data on the non-potable system, highlighting operational visibility gaps.
- The scope includes developing calibrated hydraulic models, pressure zone analysis, and a prioritized Capital Improvement Program for potable and non-potable systems.
- The city plans to explore transitioning unmetered and flat-rate non-potable customers to smart meters, signaling a metering modernization effort.
- Freese and Nichols Inc. submitted the highest-scored proposal at 86.63 points, but final selection is pending City Council approval, leaving the outcome open.
- The Palatka Commission acknowledged the water plant is in urgent need of work, with storage tanks offline and the filtration system not fully online until piping is complete.
- Commissioners and staff detailed that the SCADA monitoring system is not fully implemented, forcing reliance on a combined manual and computerized process to manage the system.
- A preliminary estimate put needed work at roughly $1 million for the computer/SCADA side and $500,000 for tank-related capacity, with a $4.3 million utility reserve identified as a potential funding source.
- The commission is drawing a 'line in the sand,' pausing new annexation and development commitments until a master plan is developed and the plant is stabilized, with a list of existing commitments to be presented on the 22nd.
- The need to hire a professional planning engineering firm to create a master plan was raised, but no firm has been selected or budget formally set as of this meeting.
- Clarksburg City Council is evaluating Gov Pilot to replace its code enforcement system, which staff say is not working due to excessive manual work.
- Staff identified the code-to-finance-to-public works communication triangle as the biggest operational bottleneck, requiring manual data entry and multiple system checks.
- Council members voiced concerns about the current system's lack of GIS integration and the over-year delay for an Incode online payment module.
- A follow-up Zoom meeting is scheduled for next week, with a council member planning to attend, and the purchase decision is still pending.
- The new software costs $12,000 annually and must integrate with Incode, which remains for finance to maintain county integration with Tyler Technologies.
Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.
Do I have to talk to sales to get the utility operations software report?
No. Enter your work email and the report is sent within minutes. A demo is optional.
What's in the free utility operations software report?
Ranked buyers with active utility operations software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.
How accurate are Starbridge's buyer contacts?
Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.
