What products and services does City of St. Charles procure?

City of St. Charles typically procures goods and services supporting municipal operations, including road construction and maintenance, snow removal, utility equipment, emergency services support for fire and police, information technology, and administrative supplies and services.

What procurement requirements does City of St. Charles publish for vendors?

City of St. Charles publishes vendor requirements in its Purchase Order Terms and Conditions and related documents, including Commercial General Liability insurance naming City as additional insured (commonly $1,000,000 CGL), prevailing wage compliance, and a required Certificate of Compliance.

How does City of St. Charles approve procurement contracts and awards?

Procurement contracts and awards for City of St. Charles are executed by departmental purchasing staff and the Finance & Accounting Division; certain matters, such as surplus property sales, require City Council approval and contracting topics are reviewed by the Government Operations Committee/Committee of the Whole.

Where can vendors find procurement policies and standard terms for City of St. Charles?

Vendors can find procurement policies and standard terms on the City of St. Charles Bids & Proposals page, which links to the Purchase Order Terms and Conditions, Certificate of Compliance, Insurance Requirements, and cites Ordinance No. 2018-M-22 on prevailing wage.

What supplier diversity or vendor demographic reporting does City of St. Charles use?

City of St. Charles collects vendor demographic data under Illinois Public Act 102-0265 to identify minority-, women-, veteran-owned businesses and SBA-defined small businesses, and makes good-faith efforts to obtain and publish that information on solicitation materials.

City of St. Charles

Track open bid opportunities, contracts, public meetings, and key contacts for City of St. Charles.

Buyer type:: City
Location:: St Charles, IL
Country:: US

City of St. Charles RFPs

Active opportunities open for bidding

Thermography Services - Invitation to Bid
Posted
Oct 12, 2026
Closes
Oct 28, 2026
Provide thermography inspection of the city's electric distribution system.
Level – Counting Automated Parking Guidance System (APGS) REBID
Posted
Oct 1, 2026
Closes
Oct 20, 2026
The City of St. Charles seeks a fully integrated, real-time, sensor-based Level-Count Automated Parking Guidance System and requires the vendor to design, supply, install, integrate, and train city staff on it. The turnkey scope includes materials, labor, equipment, software, support, parking-space monitoring, and communicating availability to drivers on-site and through mobile platforms. This is a rebid, and proposals must be submitted electronically through the City's procurement portal.
Advanced Metering Infrastructure (AMI) - Request for Proposal
Posted
Sep 30, 2026
Closes
Dec 3, 2026
Provide an advanced metering infrastructure (AMI) system for its electric utility.

View all RFPs

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
162407
Employee FTE
Full-time equivalent employees.
278
Population
Population size to gauge opportunity scale.
33,594
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
42 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
Unlock to view
Unlock
Operating Budget
Unlock to view
Unlock

Unlock full profile

Includes fiscal year calendars, procurement complexity scores, and strategic insights.

RFP Intelligence

Find best-fit RFPs — Then Nail the Response

Get alerted before the bid drops, know which RFPs to pursue, and generate compliant drafts with AI.

Book a demo

AI-ranked best-fit opportunities before bid boards

Auto-drafted, compliance-ready outlines & boilerplate

Competitor & pricing intel from past awards

How to Sell to City of St. Charles

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
42 / 100
EasyLower is betterHellish
Quick Decision Flow
Unlock details
- Sole Source: If sale is less than $25,000, use sole source.
- Coops: Frequently procures through NASPO ValuePoint, Sourcewell, and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
Unlock details
- City of St. Charles (IL)
- Threshold context: Formal competitive bidding threshold is $25,000.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- The City has used cooperative purchasing before and is authorized under Municipal Code Chapter 2.33 (e.g., June 2023 Okta via NASPO ValuePoint).
- Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

Unlock full profile

Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

City of St. Charles Contracts

Track vendor wins and renewal opportunities

US Digital Designs at City of St. Charles
Effective: Jul 1, 2024Expires: Expiration date locked.
The City of St. Charles, Illinois, specifically its Fire Department, has authorized the purchase and installation of the Phoenix G2 Fire Station Alerting System for a total of $142,061.29. This project, approved via Resolution No. 2024-104 on July 1, 2024, aims to upgrade outdated alerting systems across three fire stations. The expenditure includes $106,301.29 for equipment and software from US Digital Designs and $35,760.01 for installation services from DigiCom Installations, Inc. The new system is expected to provide reliable service for the next decade.
Motorola Solutions, Inc. at City of St. Charles
Effective: May 1, 2022Expires: Expiration date locked.
This document is Purchase Order 115713 issued by the City of St. Charles to Motorola Solutions Inc. for 'WAVE APP 4 USERS'. The service is effective from May 1, 2022, to April 30, 2023, with a total order value of $720.00. The purchase order outlines vendor and buyer details, shipping and billing information, and general terms and conditions.
FLOCK GROUP, INC., FLOCK SAFETY at City of St. Charles
Effective: Nov 25, 2022Expires: Expiration date locked.
This document is Purchase Order 117576, issued by the City of St. Charles to FLOCK GROUP INC (FLOCK SAFETY) on December 7, 2022. It procures professional services, specifically Standard and Advanced Implementation Fees, for a total amount of $4,400.00. The services are scheduled for delivery on December 8, 2022, and cover a service period from November 25, 2022, to November 24, 2023. The purchase order includes standard terms and conditions.
Motorola Solutions, Inc. at City of St. Charles
Effective: May 1, 2023Expires: Expiration date locked.
This Purchase Order (PO 119164) from the City of St. Charles to Motorola Solutions Inc. is for the procurement of 'WAVE APP 4 USERS' for a total amount of $1,000.00. The service period for the Wave App is from May 1, 2023, to April 30, 2024. Payment terms are Net 30 Days.
Motorola Solutions, Inc. at City of St. Charles
Effective: May 1, 2023Expires: Expiration date locked.
This document is Purchase Order 119660 issued by the City of St. Charles to Motorola Solutions Inc. for STARCOM21 Network Wave Devices for 7 people. The total cost for this order is $1,080.00. The effective service period for the wave devices is from May 1, 2023, to April 30, 2023.

Early Buyer Signals

Board meetings and strategic plans from City of St. Charles

St. Charles City Council City Council Meeting
Date: Oct 19, 2026Type: Meeting mention
The meeting agenda includes a presentation on the St. Charles North Girls Track State Champions, followed by consent agenda items such as the acceptance of previous meeting minutes, approval of expenditure vouchers, budget revisions, and acceptance of financial reports. Key business items include the adoption of a revised fund balance policy, approval of a façade improvement agreement, authorization of a special use for indoor recreation, several public works construction and design contracts, the appointment of an individual to the Board of Fire and Police, and the proposal of a redevelopment plan for Seventh Street Commons.
St. Charles City Council Special Meeting
Date: Oct 12, 2026Type: Meeting mention
The council approved an engagement letter with Crow Advisory Services LLC for strategic planning services. Additionally, the council reviewed initial concept plans for the former Police Department site, discussing potential amenities such as public restrooms, an open-air pavilion, a band shell, and a seasonal ice skating ribbon.
Equity & Inclusion Commission Minutes
Date: Aug 20, 2026

Key Contacts

Public-sector contacts connected to City of St. Charles.

Kyle ArbetAccountant

*******@************

Denice BroganAssistant Director, Human Resources

*******@************

Get relevant City of St. Charles bid alerts

Track City of St. Charles bids, renewals, public meetings, and contact changes matched to what you sell.

Product-relevant RFPs and bids
Contract renewal signals
Budget and meeting signals
Key contact updates

Track this buyer

Frequently asked questions

Who manages procurement and purchasing for City of St. Charles?

Procurement and purchasing for City of St. Charles are managed by the Public Works Department's Purchasing Manager, while the Finance & Accounting Division issues purchase orders. The city operates under an Aldermanic-City form of government with a mayor, city administrator, and ten alderpersons.

Where does City of St. Charles post bids and RFPs?

City of St. Charles posts Invitations to Bid (ITB), Requests for Proposal (RFP), Requests for Qualifications (RFQ), and Statements of Interest (SOI) on the Euna OpenBids portal (formerly DemandStar) at https://network.demandstar.com; the city maintains free Open Access accounts for vendors.

How do vendors register to access City of St. Charles solicitations?

Vendors register on the Euna OpenBids portal (formerly DemandStar) to access City of St. Charles solicitations and submit responses; agency registration is free at https://www.demandstar.com/registration. The City’s Bids & Proposals page links to the portal.

City of St. Charles

City of St. Charles RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of St. Charles

City of St. Charles Contracts

US Digital Designs at City of St. Charles

Motorola Solutions, Inc. at City of St. Charles

FLOCK GROUP, INC., FLOCK SAFETY at City of St. Charles

Motorola Solutions, Inc. at City of St. Charles

Motorola Solutions, Inc. at City of St. Charles

Early Buyer Signals

St. Charles City Council City Council Meeting

St. Charles City Council Special Meeting

Equity & Inclusion Commission Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of St. Charles RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of St. Charles

City of St. Charles Contracts

US Digital Designs at City of St. Charles

Motorola Solutions, Inc. at City of St. Charles

FLOCK GROUP, INC., FLOCK SAFETY at City of St. Charles

Motorola Solutions, Inc. at City of St. Charles

Motorola Solutions, Inc. at City of St. Charles

Early Buyer Signals

St. Charles City Council City Council Meeting

St. Charles City Council Special Meeting

Equity & Inclusion Commission Minutes

Key Contacts

Frequently asked questions

Get full contract and spend data

Know what buyers discuss before RFPs drop

Similar government buyers you might want to track