Provide full-service coordination for the City's Freedom Fest (the "Festival"), including planning, vendor management, logistics, on-site operations, and post-event reporting. The Festival will feature food trucks, arts and crafts vendors, and other exhibitors, and will take place on Sunday, July 4th, 2027 at The Commons at Collegedale and adjacent properties to be etermined. The Event Coordinator will schedule live music and a variety of food vendors at both The Commons located on 4750 Swinyar Drive and at Veterans Memorial Park on Apison Pike.
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
209508
Employee FTE
Full-time equivalent employees.
75
Population
Population size to gauge opportunity scale.
11,499
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
63 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:Not viable above $10,000—steer to cooperative contracting.
Coops:Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. If no coop fit: Prepare for a formal public bid via the City’s Bids & RFPs portal.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Collegedale, TN has a low $10,000 competitive bidding threshold. There is a complete lack of sole source awards above this amount—deprioritize this path. Pursuing a sole source justification is very unlikely to succeed; redirect efforts to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Collegedale actively uses cooperative purchasing, including documented use of Sourcewell for IT and software. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Collegedale
City Of Collegedale Regularly Scheduled Commission Workshop Meeting
Date: Sep 28, 2026Type: Meeting mention
The commission discussed the results and logistics for the 2026 Christmas Parade, including the schedule and participant fees. A proposal for installing railroad cameras at the Thatcher Switch Recreation area was reviewed, noting no cost to the city. The commission addressed status updates for two right-of-way properties on Little Debbie Parkway, requesting further coordination with county and state entities regarding trail expansion. Financial discussions focused on the Airport Enterprise Fund, specifically regarding budget planning, cash reserves, and the potential use of a sinking fund. Management provided updates on the creation of a commission orientation book, and commissioners discussed traffic issues and potential community service initiatives.
City Of Collegedale Board Of Commissioners Regularly Scheduled Meeting
Date: Sep 21, 2026Type: Meeting mention
The board discussed and took action on several resolutions. This included the appointment of members to the Airport Advisory Board. Additionally, the board considered a task order regarding the design of a retaining wall at the airport, which involved a failed initial attempt followed by an approved motion with specific conditions. The board also reviewed and approved the monthly finance report.
Key Contacts
Public-sector contacts connected to City of Collegedale.
Michelle ToroAssistant City Manager & Finance Director
Frequently asked questions
Who manages procurement and purchasing for City of Collegedale?
The Finance Manager in the City of Collegedale Administration Department manages procurement and purchasing for the City. City governance is by a five-member Board of Commissioners; operating departments include Administration, Public Works, Planning & Community Development, Police, Library, Parks & Recreation, Building & Codes, Municipal Airport, and Municipal Court.
Where does City of Collegedale post bids and RFPs?
City of Collegedale posts bids and RFPs on the Finance Manager's 'Bids / RFPs' web page in the Administration department. Postings are also linked from the Government > Agendas & Minutes page. Vendors should submit proposals to 4910 Swinyar Drive, Ooltewah, TN 37363-2228 per solicitation instructions.
How do vendors complete vendor registration with City of Collegedale?
City Of Collegedale Regularly Scheduled Commission Workshop Meeting
Date: Aug 24, 2026Type: Meeting mention
The meeting included discussions on logistical planning for the 2026 Christmas Parade, including route adjustments and date selection. The commission addressed a proposal to fly a larger Garrison U.S. flag at Veterans Memorial Park due to safety and technical considerations. There was also a review of vacation accrual policies for key management and hourly employees as a recruitment tool. Commissioners presented updates on local maintenance issues, including waste management and infrastructure, while city management provided reports on a Tourism Enhancement Grant application and the selection process for the Airport Advisory Board.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Collegedale meetings, strategic plans, and budget discussions before the public bid appears.
Vendors register by obtaining a City of Collegedale Business License from the Finance Manager; transient vendors must apply for a Transient Vendor License (fee $50 plus a $29 TBI background check). The business license application fee is $15. Follow solicitation instructions for bid submissions.
What products and services does City of Collegedale procure?
City of Collegedale department pages indicate procurements for Public Works (fleet vehicles, street maintenance materials, sanitation/recycling services, bulk-collection equipment, construction materials), Planning & Community Development (planning/zoning services), and Administration (financial management, IT, legal, and engineering services).
Does City of Collegedale use cooperative purchasing or piggyback contracts?
The Collegedale Municipal Code (Sections 5-405 and 5-413) permits purchases at federal or state government service contract prices to be exempt from competitive-bid requirements, allowing the City of Collegedale to use state or federal contract pricing or piggyback arrangements where applicable.
What procurement requirements does City of Collegedale publish for vendors?
Collegedale Municipal Code Title 5 requires public work contracts be secured by a performance bond or letter of credit for 100% of the contract price (contracts under $10,000 exempt). Transient vendor applicants must pass a Tennessee Bureau of Investigation background check; vendors should review each solicitation for required forms.
How does City of Collegedale approve procurement contracts and awards?
The City Commission awards bids unless it delegates authority; the City Manager may approve routine purchases up to $3,500 and one-year contracts without prior Commission approval. Emergency purchases over $10,000 require City Manager and Mayor concurrence with later Commission ratification, and the Finance Manager must certify fund availability.
Where can vendors find procurement policies and standard terms for City of Collegedale?
City of Collegedale’s procurement policies and standard terms are codified in the Collegedale Municipal Code (Title 5), compiled by MTAS; Title 5 specifies formal sealed-bid thresholds (greater than $10,000), public notice requirements, award authority, purchase requisition rules, and exceptions for procurement cards, petty cash, and fixed-price agreements.
